On letters, stamping and (e-)seals

10. May 2023

On letters, stamping and (e-)seals

Still stamping or already sealing? Fully automated and at the highest security level? If no, you should think about it: You can use the electronic seal as a digitization turbo and make it the central game changer of your organization. Did you know that there are administrative processes in which qualified electronic sealing is already required by law? With TRUST2GO®, our qualified cloud signature, we also offer you a digital stamp solution.

We’ll seal that for you

Digitization push anyone? Switch from company stamp to electronic seal. In 2016, the EU eIDAS regulation not only introduced the remote signature, but also the electronic remote seal. Since then, documents can be digitally signed or sealed quickly and conveniently in the name of the company. The electronic seal confirms the origin of the data, i.e. as proof of origin. In addition, an intact seal proves that the data has not been intercepted and manipulated en route, i.e. integrity.

What now: digital signature or digital seal?

There is no technical difference between electronic seals and signatures, they are just used differently: only natural persons can sign electronically to express a declaration of intent. Electronic seals are used by legal entities – i.e. companies, associations and authorities. While a qualified electronic signature is legally equivalent to a handwritten signature, a qualified electronic seal confirms the correctness of origin and the integrity of the data with which it is connected – just as legally effective:

“A qualified electronic seal shall enjoy the presumption of integrity of the data and of correctness of the origin of that data to which the qualified electronic seal is linked.”

As with electronic signatures, a distinction is made between simple, advanced and qualified electronic seals.

Postmarked? Yes, of couse!

The big advantage of the digital seal: No 2-factor authentication is required. The sealing can be fully automatic, without you having to enter a TAN, PIN or fingerprint for each document.

The areas of application are diverse and the electronic seal is suitable as an automated process even for very high document volumes. This simplifies the workflow and prevents counterfeiting and fraud.

  • For example, when invoices and fee notes are sealed: The recipients have the security that the fee notes come from the seal creator and were not intercepted and changed by fraudsters en route. Again and again, fake invoices that look deceptively real are circulating because e-mail addresses of incoming invoices are hijacked and invoices are intercepted. The invoices are then copied and the IBAN changed on them. Customers’ money disappears into the pockets of criminals.
  • Or when it comes to the digitization and archiving of personnel files. Here, too, the digital seal is an efficient alternative to the electronic signature – at the same highest level of security.
  • Other scenarios are everyday business correspondence such as offers, delivery notes and correspondence.

Legally ordered (remote) seals

What has to, has to: Sometimes qualified sealing is even required by (EU) law.

    The European Energy Labeling Product Database (EPREL) provides consumers with information about energy labeled products and the most energy efficient electrical appliances. Since 2019, suppliers have had to register their products with an energy label in EPREL – to do this, each product has to be sealed.
  • PSD2
    The Payment Services Directive (“PSD2”) is an EU directive that obliges payment service providers to use a seal when accessing bank interfaces or bank customer accounts: an issue since 2019, when banks had to open their IT infrastructure to third-party providers. This requires additional security measures. Anyone acting as a third-party service provider must identify themselves with one or more certificates when accessing the PSD2 interface automatically. Either Qualified Website Certificates (QWAC) or Qualified Electronic Seal Certificates are required.

Electronic Seal, Qualified eSeal Certificate, Remote Seal

It doesn’t matter what you call it – it doesn’t matter whether you come to us as an office or company, need an EPREL-compliant company seal or are subject to special security standards as a FinTech, we will be happy to provide you with more information on how you can use our TRUST2GO® product to get the electronic seal completely can be used easily and legally securely throughout the EU.

Order your qualified company seal now!

How can we reach you?

Contact our Team: +43 1 532 0 944

Our employees are available for a non-binding consultation.

Reachability: Mo–Fr 9:00–17:00

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